If you?re a business traveler, you know that every minute you?re away from your office making deals or setting things in motion is a minute wasted. You are the most affected by long queues at airport security lines, delayed takeoffs and other delays. Here?s how you can cut across the chaos and remain productive, no matter where you?re stuck.
Pack The Right Gadgets
1. Phone With Connectivity
Arm yourself with the best PDA phone you can afford that has email services and wireless connectivity. Here are some options: Apple iPhone, Motorola Moto Q and the BlackBerry.
2. A Fast But Light Laptop
You can get a lot of work done on the plane, plane, at airports, on trains and at cafes too. Get a laptop that weighs less than six pounds and has 11-inch screen.
3. A Mobile Broadband Device
Wi-Fi access is common these days but you might want a secure connection for business correspondence. Buy a USB mobile broadband device with unlimited data transfer plan.
4. Duplicate Charging Cords
Pack duplicates of the chargers and charging cords you need into your checkin luggage, just in case.
5. Electronics Conversion Kit
If you?re carrying delicate electronics, you?ll need a voltage transformer to keep them from frying, especially when you use different voltages during international travel.
6. Global Plug Adaptor
Carry a couple of global plug adaptors if you?re traveling to countries that use a different kind of plug type.
7. GPS Unit
Get yourself a good GPS unit with traffic receiver accessory so you get the latest updates on your route. Or, get yourself an iPhone 4S.
Plan, Research And Prepare In Advance
8. Make Contingency Plans
Make contingency plans to tackle emergencies. Think about delegating responsibilities, conducting video conferences from an airport and so on.
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9. Duplicate Documents
Keep duplicates of all important documents in your luggage. Also scan them, store them in a flash drive and email them to yourself.
10. Research Your Destination
Know where you can get a quick meal, cheap souvenirs and so on. Check the weather conditions and pack accordingly.
11. Understand Travel Rules
Understand the Custom Department rules at various international airports. Know what you can and cannot carry; else, you?ll be stuck, fined or even imprisoned.
12. Plan For Your Downtime
Plan for the hours you?ll be waiting at airports or hotels. Set aside emailing, documentation and other tasks for such periods.
13. Wear Wrinkle-Free Business Casuals
Dress both for travel comfort and business elegance just in case you have to attend a meeting immediately after landing.
14. Be TSA Savvy
Don?t wear belts, watches or other jewelry; wear comfortable slip-on shoes and place your electronics into a TSA-scan friendly carryon bag.
15. Carry A Folder For Receipts
Use a multi-pocket plastic folder to file away expense receipts under different categories, such as client meetings. Maintain a receipt journal to list each expense along with date and reason.
16. Keep Your Things Ready To Go
Keep a set of business casuals, one formal suit, and bag of toiletries, accessories, quart-sized bottles and ziplock baggies ready to go in your closet.
17. Stay Updated On TSA Rules
Be sure you know all the recent updates to TSA rules. It?s in your best interest as a business traveler not to get stuck at security.
18. Avoid Checking In Bags
If you travel often to the same place, consider leaving a bag of your things with a friend or associate. If not, consider carrying one set of clothes and all essential items in your carryon, in case your luggage is lost.
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19. Evaluate Money Against Time Value
If you are short on time, hire a cab instead of renting a car so you can work in the backseat. The cost of the cab is of lower value compared to amount of business you can do with the extra time.
20. Consider Paying For Time-Saving Privileges
Airline VIP privileges and airline clubs allow you to board earlier, enjoy first class upgrades and join separate security, check-in, boarding lines. You may also be able to use quiet airport lounges and work in comfort.
21. Don?t Load Your Laptop
Don?t load your business laptop with bulky software unless you need them. Free up resources by using it only for work.
22. Take An Extra Battery
Keep an extra laptop battery with you. It?ll come in very useful on long flights or when you?re stranded at an airport.
23. Carry A Couple Of Flash Drives
Backup all your essential computer files on a flash drive. Carry a spare one to quickly copy files you need from your associates.
24. Prepare For Your Next Trip
When you return from one trip, get your clothes laundered, your toiletries bag refilled, your first aid and other things refreshed immediately. Take care of your receipts and anything else that might interfere with your next trip.
25. Use Smart Apps
Load your phone with business-productive smart apps such as travel budget apps, meeting schedulers and reminders and so on. Look up your phone?s app store for the top business productivity apps.
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